{"id":5519,"date":"2021-05-26T11:12:38","date_gmt":"2021-05-26T10:12:38","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snapxmp\/?post_type=epkb_post_type_1&#038;p=5519"},"modified":"2023-10-05T11:51:58","modified_gmt":"2023-10-05T10:51:58","slug":"entering-data-from-paper-surveys","status":"publish","type":"epkb_post_type_1","link":"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/entering-data-from-paper-surveys\/","title":{"rendered":"Entering data from paper surveys"},"content":{"rendered":"\n<p>   This tutorial describes how to enter responses from paper questionnaires using prompted mode. Prompted mode is the mode that the <a href=\"https:\/\/www.snapsurveys.com\/research-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">Snap Surveys data entry team<\/a> prefer to use. <\/p>\n\n\n\n<p>   The survey used in the worksheet is Activate, which is included with Snap XMP Desktop. The survey has been cloned or copied without the raw data file. <\/p>\n\n\n\n<p>\n  This worksheet will show you how to:\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Enter test data\n  <\/li>\n\n\n\n<li>\n    Change settings to speed up data entry\n  <\/li>\n\n\n\n<li>\n    Enter live data\n  <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"374\" height=\"524\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/survey-png.png\" alt=\"Sample survey\" class=\"wp-image-5520\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/survey-png.png 374w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/survey-png-214x300.png 214w\" sizes=\"(max-width: 374px) 100vw, 374px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5519-_Step_1:_Enter\"><\/a>Step 1: Enter test data<\/h2>\n\n\n\n<p>This is a useful way to check that you have set up routing and question response types correctly. <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>   From the <strong>Survey Overview<\/strong> window, open the survey. You can use an online or offline survey. In this example, an offline survey used is called Activate1 which is cloned from Activate. <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"676\" height=\"250\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/surveyoverview-png.png\" alt=\"Survey Overview showing offline surveys\" class=\"wp-image-5521\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/surveyoverview-png.png 676w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/surveyoverview-png-300x111.png 300w\" sizes=\"(max-width: 676px) 100vw, 676px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"2\">\n<li>   Click <strong>OK<\/strong>&nbsp;on the Survey Details dialog. <\/li>\n\n\n\n<li>   Click on the Data Entry icon    <img decoding=\"async\" width=\"26\" height=\"26\" class=\"wp-image-5523\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/dataentryicon-png-2.png\" alt=\"DataEntryIcon.png\">    in the Snap XMP Desktop Toolbar. <\/li>\n\n\n\n<li>There are three options for data entry\n<ul class=\"wp-block-list\">\n<li><strong>Questionnaire<\/strong> mode        <img loading=\"lazy\" decoding=\"async\" width=\"26\" height=\"26\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/questmodeicon-png.png\" class=\"wp-image-5524\" alt=\"QuestModeIcon.png\">        shows the same view as the questionnaire     <\/li>\n\n\n\n<li><strong>Interview<\/strong> mode        <img loading=\"lazy\" decoding=\"async\" width=\"26\" height=\"26\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/interviewmodeicon-png.png\" class=\"wp-image-5525\" alt=\"InterviewModeIcon.png\">        presents a single question on the screen at a time and shows the list of answers to make selections from.     <\/li>\n\n\n\n<li><strong>Prompted<\/strong> mode        <img loading=\"lazy\" decoding=\"async\" width=\"26\" height=\"27\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/p-snap-desktop-help-snap-12-word-files-snapsurvey.png\" class=\"wp-image-5526\" alt=\"P:\\Snap Desktop Help\\Snap 12 Word files\\SnapSurveys Help Files\\Screenshots\\DataEntry\\PromptedModeIcon.png\">        shows each question as a separate line on the screen      <\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>   In the Data Entry toolbar click <strong>Prompted Mode<img loading=\"lazy\" decoding=\"async\" width=\"26\" height=\"27\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/p-snap-desktop-help-snap-12-word-files-snapsurvey-1.png\" class=\"wp-image-5527\" alt=\"P:\\Snap Desktop Help\\Snap 12 Word files\\SnapSurveys Help Files\\Screenshots\\DataEntry\\PromptedModeIcon.png\">.<\/strong> <\/li>\n\n\n\n<li>   The responses from the image below are used as test data, click the image to open it in a new browser tab for printing. Close the new window to return to this worksheet. <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1860\" height=\"2560\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/colour-survey-scan-jpeg-scaled.jpeg\" alt=\"Example of a scanned survey image\" class=\"wp-image-5528\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/colour-survey-scan-jpeg-scaled.jpeg 1860w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/colour-survey-scan-jpeg-218x300.jpeg 218w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/colour-survey-scan-jpeg-744x1024.jpeg 744w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/colour-survey-scan-jpeg-768x1057.jpeg 768w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/colour-survey-scan-jpeg-1116x1536.jpeg 1116w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/colour-survey-scan-jpeg-1488x2048.jpeg 1488w\" sizes=\"(max-width: 1860px) 100vw, 1860px\" \/><\/figure>\n\n\n\n<p><strong>Note:<\/strong> Snap XMP Desktop automatically routes from one question to the next, based on the Routing rules set for each variable. No Reply is the default value when no code is selected. Note type variables will be ignored unless set otherwise in Tailor-Data Entry. <\/p>\n\n\n\n<ol class=\"wp-block-list\" start=\"7\">\n<li>\n  Click \n  <img loading=\"lazy\" decoding=\"async\" width=\"26\" height=\"26\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/newtestcaseicon-png.png\" class=\"wp-image-5529\" alt=\"NewTestCaseIcon.png\"><strong>Test Case<\/strong> to create a new test case. This will start at ID.interviewer\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"562\" height=\"719\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/dataentrytestcase2-png.png\" alt=\"Data Entry Test Case\" class=\"wp-image-5530\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/dataentrytestcase2-png.png 562w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/dataentrytestcase2-png-234x300.png 234w\" sizes=\"(max-width: 562px) 100vw, 562px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"8\">\n<li>Follow the steps below to enter the test case data. As you progress through the questions press F5 or double click to open and close the answer options for a question.\n<ol class=\"wp-block-list\">\n<li>   Press <strong>Enter<\/strong> <\/li>\n\n\n\n<li>   Press <strong>Enter<\/strong> &#8211; today\u2019s date is defaulted into ID.date  <\/li>\n\n\n\n<li>   The instruction type questions are skipped by default <\/li>\n\n\n\n<li>   Type <strong>1<\/strong> <\/li>\n\n\n\n<li>   Press <strong>Enter<\/strong> <\/li>\n\n\n\n<li>   Type <strong>2<\/strong> <\/li>\n\n\n\n<li>   Press <strong>Enter<\/strong> <\/li>\n\n\n\n<li>   Press <strong>Enter<\/strong> <\/li>\n\n\n\n<li>   Type <strong>1<\/strong> <\/li>\n\n\n\n<li>   Press <strong>Enter<\/strong> <\/li>\n\n\n\n<li>   Type <strong>3<\/strong> <\/li>\n\n\n\n<li>   Press <strong>Enter<\/strong> <\/li>\n\n\n\n<li>   Type <strong>Better changing rooms needed<\/strong> <\/li>\n\n\n\n<li>   Press <strong>Enter<\/strong> <\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"208\" height=\"152\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/endtestcase-png.png\" alt=\"End Test Case message\" class=\"wp-image-5531\"\/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"9\">\n<li>\n  Click <strong>OK<\/strong>\n<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5519-_Step_2:_Change\"><\/a>Step 2: Change the settings to speed up data entry<\/h2>\n\n\n\n<p>\n  When a question is set to a single response you can change the settings in Data Entry so that you don\u2019t have to press enter to move to the next question.\n<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>\n  In the Data Entry toolbar click on the <strong>Tailor<\/strong> icon \n  <img loading=\"lazy\" decoding=\"async\" width=\"27\" height=\"27\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/tailoringicon-png.png\" class=\"wp-image-5532\" alt=\"TailoringIcon.PNG\">\n<\/li>\n\n\n\n<li>\n  Change Answer Questions from Individually to <strong>Continuously<\/strong>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"370\" height=\"398\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/dataentrytailor-png.png\" alt=\"Data Entry Tailoring dialog with Answer Questions options highlighted\" class=\"wp-image-5533\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/dataentrytailor-png.png 370w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/dataentrytailor-png-279x300.png 279w\" sizes=\"(max-width: 370px) 100vw, 370px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\">\n<li>\n  Click <strong>OK<\/strong>\n<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5519-_Step_3:_Enter\"><\/a>Step 3: Enter a live case<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>\n  In the Data Entry toolbar click \n  <img loading=\"lazy\" decoding=\"async\" width=\"25\" height=\"26\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/newicon-png-10.png\" class=\"wp-image-5534\" alt=\"NewIcon.png\">\n  &nbsp;to create a new case\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"655\" height=\"95\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/newcaseentry-png.png\" alt=\"New case entry in the Data Entry window\" class=\"wp-image-5535\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/newcaseentry-png.png 655w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/newcaseentry-png-300x44.png 300w\" sizes=\"(max-width: 655px) 100vw, 655px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"2\">\n<li>Enter the same data as you did for the test case by following these steps. The date and time paradata, such as ID.start, is automatically completed from the system date and time.\n<ol class=\"wp-block-list\">\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong> &#8211; today\u2019s date is defaulted into ID.date \n  <\/li>\n\n\n\n<li>\n    Type <strong>1<\/strong>\n  <\/li>\n\n\n\n<li>\n    Type <strong>2<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong>\n  <\/li>\n\n\n\n<li>\n    Type <strong>1<\/strong>\n  <\/li>\n\n\n\n<li>\n    Type <strong>3<\/strong>\n  <\/li>\n\n\n\n<li>\n    Type <strong>Better changing rooms needed<\/strong>\n  <\/li>\n\n\n\n<li>\n    Press <strong>Enter<\/strong> \n  <\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>\n  At the end of the case an options dialog window opens.\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"334\" height=\"69\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/selectoption-png.png\" alt=\"Select Option dialog\" class=\"wp-image-5536\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/selectoption-png.png 334w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/selectoption-png-300x62.png 300w\" sizes=\"(max-width: 334px) 100vw, 334px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"4\">\n<li>Select the option required\n<ul class=\"wp-block-list\">\n<li>\n      Continue saves the current case and move straight on to the next one.\n    <\/li>\n\n\n\n<li>\n      Modify allows the current case to be edited.\n    <\/li>\n\n\n\n<li>\n      Cancel deletes the current case (delete it).\n    <\/li>\n\n\n\n<li>\n      End saves the current case and not move on to another new one.\n    <\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>\n  When you have completed your cases press <strong>End<\/strong> to save.\n<\/li>\n\n\n\n<li>\n  Click \n  <img loading=\"lazy\" decoding=\"async\" width=\"27\" height=\"26\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/05\/spellcheckicon-png.png\" class=\"wp-image-5537\" alt=\"SpellCheckIcon.png\">\n  &nbsp;to Spell check the literal response data\n<\/li>\n\n\n\n<li>\n  Data can be verified by being re-inputted, this is optional.\n<\/li>\n<\/ol>\n\n\n\n<p>\n  If there is a topic you would like a worksheet on, email to <a href=\"mailto:snapideas@snapsurveys.com\" target=\"_self\" rel=\"noopener noreferrer\">snapideas@snapsurveys.com<\/a>\n<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This tutorial describes how to enter responses from paper questionnaires using prompted mode. Prompted mode is the mode that the Snap Surveys data entry team prefer to use. The survey used in the worksheet is Activate, which is included with Snap XMP Desktop. The survey has been cloned or copied without the raw data file. [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"epkb_post_type_1_category":[83],"epkb_post_type_1_tag":[],"class_list":["post-5519","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-how-to-tutorials-snap-desktop-collect"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Entering data from paper surveys | SnapSurveys<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/entering-data-from-paper-surveys\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Entering data from paper surveys | SnapSurveys\" \/>\n<meta property=\"og:description\" content=\"This tutorial describes how to enter responses from paper questionnaires using prompted mode. Prompted mode is the mode that the Snap Surveys data entry team prefer to use. The survey used in the worksheet is Activate, which is included with Snap XMP Desktop. The survey has been cloned or copied without the raw data file. 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