{"id":4177,"date":"2021-03-08T15:40:57","date_gmt":"2021-03-08T15:40:57","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snapxmp\/?post_type=epkb_post_type_1&#038;p=4177"},"modified":"2023-10-04T10:40:13","modified_gmt":"2023-10-04T09:40:13","slug":"sending-an-email-that-includes-a-unique-participant-identifier-snap-online","status":"publish","type":"epkb_post_type_1","link":"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/sending-an-email-that-includes-a-unique-participant-identifier-snap-online\/","title":{"rendered":"Anonymisation in Surveys \u2013 Sending an email that includes a unique participant identifier"},"content":{"rendered":"\n<p>When distributing surveys, you can track whether a given participant has responded and if not, send them reminder emails. <\/p>\n\n\n\n<p>   You may need participants to log in to ensure that they only complete a questionnaire once, or to enable\u00a0Snap XMP Online\u00a0to keep track of the responses. To set up a login page, you must have a known list of participants and they must each have a unique ID that they use to log in. In Snap XMP Online, you must set this up in the participants file. <\/p>\n\n\n\n<p>\n  To make life simple for participants and help to increase your response rate, the email invitations can contain a link to the survey that, when clicked, automatically logs the participant into the survey.\n<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Tracking the participant using a unique identifier in Snap XMP Online<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">What you need <\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    A unique email address for each participant. You can also add additional fields to personalise your email invite or to provide login details.\n  <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"354\" height=\"85\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/image001-png-3.png\" alt=\"Example of an Excel spreadsheet\" class=\"wp-image-4178\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/image001-png-3.png 354w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/image001-png-3-300x72.png 300w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Uploading the participants<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>   Open your survey in <strong>Snap XMP Online<\/strong> and from the survey\u2019s <strong>Summary<\/strong> click on the <strong>Collect<\/strong> link. <\/li>\n\n\n\n<li>\n  Select the <strong>Participants<\/strong> side menu to view the participants and invitations. The Participants <strong>Overview<\/strong> is selected by default.\n<\/li>\n\n\n\n<li>\n  Click on the <strong>Participant list<\/strong> menu item to view the participants.\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"254\" height=\"224\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/participantssidemenu2-png-1.png\" alt=\"Participants side menu with Participant list highlighted\" class=\"wp-image-4179\"\/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"4\">\n<li>\n  Click on <strong>Upload Participants<\/strong> to open the <strong>Upload Participants Wizard<\/strong>.\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"173\" height=\"36\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/gpquuploadparticipantmenu-png-1.png\" alt=\"\" class=\"wp-image-4180\"\/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"5\">\n<li>\n  On the first page, click <strong>Select file<\/strong> to add the file with the participants\u2019 data. The accepted formats are CSV and XLSX. Click <strong>Next<\/strong>.\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"606\" height=\"386\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/selectspreadsheet1-png-2.png\" alt=\"Upload participants wizard - select the spreadsheet\" class=\"wp-image-4181\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/selectspreadsheet1-png-2.png 606w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/selectspreadsheet1-png-2-300x191.png 300w\" sizes=\"(max-width: 606px) 100vw, 606px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"6\">\n<li>Select the survey options for sending email invitations and using logins.\n<ul class=\"wp-block-list\">\n<li>Select <strong>Send email invites\/reminders<\/strong> to be able to send email invitations and reminders.   <\/li>\n\n\n\n<li>     In <strong>Email address field<\/strong>, select the spreadsheet column that contains the email address for the participants. This field is mandatory and Snap XMP Online attempts to match the most likely column.   <\/li>\n\n\n\n<li>     Select <strong>Seed data into invites\/reminders<\/strong> if you wish to seed participant data into the invitations and reminders.   <\/li>\n\n\n\n<li>     Select <strong>Allow Snap Online to track your participants for questionnaire seeding<\/strong>. This allows you to track your participant when they have responded.    <\/li>\n\n\n\n<li>     In the <strong>Login field<\/strong>, select the spreadsheet column that contains the login for the participants. This field is mandatory and Snap XMP Online attempts to match the most likely column.   <\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"604\" height=\"524\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/surveyoptions3-png.png\" alt=\"Upload participants wizard - select survey options\" class=\"wp-image-4182\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/surveyoptions3-png.png 604w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/surveyoptions3-png-300x260.png 300w\" sizes=\"(max-width: 604px) 100vw, 604px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"7\">\n<li>   Click <strong>Next<\/strong>. The overview summarizes the chosen settings for you to review.  <\/li>\n\n\n\n<li>   Click <strong>Upload<\/strong> to upload the participants to the survey. The results are displayed when the upload is complete. Click <strong>Finish<\/strong> to close the wizard. <\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Creating the email invitation<\/h3>\n\n\n\n<ol class=\"wp-block-list\" start=\"1\">\n<li>   Click on the <strong>Invitations<\/strong> menu item to view the email invitations and reminders. <\/li>\n\n\n\n<li>   Click <strong>Add Invitation<\/strong> to create an email invitation in the Email Editor. <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"806\" height=\"607\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png-1.png\" alt=\"Edit the invitation\" class=\"wp-image-4183\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png-1.png 806w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png-1-300x226.png 300w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png-1-768x578.png 768w\" sizes=\"(max-width: 806px) 100vw, 806px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\">\n<li>   Add a heading in <strong>Subject<\/strong>. <\/li>\n\n\n\n<li>Type the email message in the message area.\n<ul class=\"wp-block-list\">\n<li>       Click <strong>Insert tag<\/strong> to add a <strong>SurveyLinkAuto <\/strong>link. This provides a link for the participant to access the survey and must be included in the email message.     <\/li>\n\n\n\n<li>       You should also include a link enabling your participants to opt out of the survey. Click Insert tag and select the <strong>OptOut<\/strong> link.     <\/li>\n\n\n\n<li>       The link text can be customised by clicking <strong>Insert hyperlink <\/strong>       <img loading=\"lazy\" decoding=\"async\" width=\"22\" height=\"20\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/inserthyperlink-png-1.png\" class=\"wp-image-4184\" alt=\"InsertHyperlink.png\"><strong>.<\/strong>      <\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>   The list of participants can be managed in Snap XMP Online.  <\/li>\n<\/ol>\n\n\n\n<p>   If there is a topic you would like a tutorial on, email to <a href=\"mailto:snapideas@snapsurveys.com\" target=\"_self\" rel=\"noopener noreferrer\">snapideas@snapsurveys.com<\/a> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>When distributing surveys, you can track whether a given participant has responded and if not, send them reminder emails. You may need participants to log in to ensure that they only complete a questionnaire once, or to enable\u00a0Snap XMP Online\u00a0to keep track of the responses. To set up a login page, you must have a [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"epkb_post_type_1_category":[82],"epkb_post_type_1_tag":[],"class_list":["post-4177","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-how-to-tutorials-snap-online-collect"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Anonymisation in Surveys \u2013 Sending an email that includes a unique participant identifier | SnapSurveys<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/sending-an-email-that-includes-a-unique-participant-identifier-snap-online\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Anonymisation in Surveys \u2013 Sending an email that includes a unique participant identifier | SnapSurveys\" \/>\n<meta property=\"og:description\" content=\"When distributing surveys, you can track whether a given participant has responded and if not, send them reminder emails. 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