{"id":4149,"date":"2021-03-08T15:31:53","date_gmt":"2021-03-08T15:31:53","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snapxmp\/?post_type=epkb_post_type_1&#038;p=4149"},"modified":"2023-10-04T10:43:13","modified_gmt":"2023-10-04T09:43:13","slug":"sending-an-email-that-doesnt-identify-the-participant-snap-online","status":"publish","type":"epkb_post_type_1","link":"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/sending-an-email-that-doesnt-identify-the-participant-snap-online\/","title":{"rendered":"Anonymisation in Surveys \u2013 Sending an email that doesn\u2019t identify the participant"},"content":{"rendered":"\n<p>When distributing anonymous surveys, the survey responses are not linked to a given participant. Participants are not tracked to identify whether they have responded, although if a participant opts out of the survey Snap XMP Online records this to ensure that the participant does not receive further emails. You can set up your participant database in Snap XMP Online or Snap XMP Desktop. This tutorial describes how to set up the participant list in Snap XMP Online. Please see worksheet <a href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/sending-an-email-that-doesnt-identify-the-participant-snap-desktop\/\" target=\"_blank\" rel=\"noreferrer noopener\">Anonymisation in Surveys \u2013 Sending an email that doesn\u2019t identify the participant (Snap XMP Desktop)<\/a> on how to set up the participant database in Snap XMP Desktop. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Sending an anonymous survey invitation<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">What you need<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    A unique email address for each participant.\n  <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"354\" height=\"85\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/image001-png-1.png\" alt=\"Example of an Excel spreadsheet used to upload participants\" class=\"wp-image-4150\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/image001-png-1.png 354w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/image001-png-1-300x72.png 300w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Uploading the participants<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>   Open your survey in <strong>Snap XMP Online<\/strong> and from the survey\u2019s <strong>Summary<\/strong> click on the <strong>Collect<\/strong> link. <\/li>\n\n\n\n<li>   Select the <strong>Participants<\/strong> side menu to view the participants and invitations. The Participants <strong>Overview<\/strong> shows by default. <\/li>\n\n\n\n<li>\n  Click on the <strong>Participant list<\/strong> menu item to view the participants.\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"254\" height=\"224\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/participantssidemenu2-png.png\" alt=\"Participants side menu with Participant list highlighted\" class=\"wp-image-4151\"\/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"4\">\n<li>\n  Click on <strong>Upload Participants<\/strong> to open the <strong>Upload Participants Wizard<\/strong>.\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"173\" height=\"36\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/gpquuploadparticipantmenu-png.png\" alt=\"\" class=\"wp-image-4152\"\/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"5\">\n<li>\n  On the first page, click <strong>Select file<\/strong> to add the file with the participants\u2019 data. The accepted formats are CSV and XLSX. Click <strong>Next<\/strong>.\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"606\" height=\"386\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/selectspreadsheet1-png-1.png\" alt=\"Upload participants wizard - select spreadsheet\" class=\"wp-image-4153\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/selectspreadsheet1-png-1.png 606w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/selectspreadsheet1-png-1-300x191.png 300w\" sizes=\"(max-width: 606px) 100vw, 606px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"6\">\n<li>Select the survey options for sending email invitations.\n<ul class=\"wp-block-list\">\n<li>Select <strong>Send email invites\/reminders<\/strong> to be able to send email invitations and reminders.   <\/li>\n\n\n\n<li>     In <strong>Email address field<\/strong>, select the spreadsheet column that contains the email address for the participants. This field is mandatory and Snap XMP Online attempts to match the most likely column.   <\/li>\n\n\n\n<li>     Do not select <strong>Seed data into invites\/reminders<\/strong> as the seeded data could identify the participant.   <\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"606\" height=\"222\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/surveyoptions1-png.png\" alt=\"Upload participants wizard - select survey options\" class=\"wp-image-4154\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/surveyoptions1-png.png 606w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/surveyoptions1-png-300x110.png 300w\" sizes=\"(max-width: 606px) 100vw, 606px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"7\">\n<li>   Click <strong>Next<\/strong>. The overview summarizes the chosen settings for you to review.  <\/li>\n\n\n\n<li>   Click <strong>Upload<\/strong> to upload the participants to the survey. The results are displayed when the upload is complete. Click <strong>Finish<\/strong> to close the wizard. <\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Creating the email invitation<\/h3>\n\n\n\n<ol class=\"wp-block-list\" start=\"1\">\n<li>   Click on the <strong>Invitations<\/strong> menu item to view the email invitations and reminders. <\/li>\n\n\n\n<li>   Click <strong>Add Invitation<\/strong> to create an email invitation in the Email Editor. <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"806\" height=\"607\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png.png\" alt=\"Edit the invitation\" class=\"wp-image-4155\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png.png 806w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png-300x226.png 300w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/editinvite-png-768x578.png 768w\" sizes=\"(max-width: 806px) 100vw, 806px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\">\n<li>   Add a heading in <strong>Subject<\/strong>. <\/li>\n\n\n\n<li>   Type the email message in the message area.  <\/li>\n\n\n\n<li>   Click <strong>Insert tag<\/strong> to add a <strong>SurveyLink <\/strong>link. You need to include this link in the email message. This provides a link for the participant to access the survey. <\/li>\n\n\n\n<li>   You should also include a link enabling your participants to opt out of the survey. Click Insert tag and select the <strong>OptOut<\/strong> link. <\/li>\n\n\n\n<li>   The link text can be customised by clicking <strong>Insert hyperlink <\/strong>   <img loading=\"lazy\" decoding=\"async\" width=\"22\" height=\"20\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2021\/03\/inserthyperlink-png.png\" class=\"wp-image-4156\" alt=\"InsertHyperlink.png\"><strong>.<\/strong> <\/li>\n\n\n\n<li>Click <strong>Save <\/strong>to save the email.<\/li>\n\n\n\n<li>   You can manage the list of participants in Snap XMP Online. <\/li>\n<\/ol>\n\n\n\n<p>   If there is a topic you would like a tutorial on, email to <a href=\"mailto:snapideas@snapsurveys.com\" target=\"_self\" rel=\"noopener noreferrer\">snapideas@snapsurveys.com<\/a> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>When distributing anonymous surveys, the survey responses are not linked to a given participant. Participants are not tracked to identify whether they have responded, although if a participant opts out of the survey Snap XMP Online records this to ensure that the participant does not receive further emails. You can set up your participant database [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"epkb_post_type_1_category":[82],"epkb_post_type_1_tag":[],"class_list":["post-4149","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-how-to-tutorials-snap-online-collect"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Anonymisation in Surveys \u2013 Sending an email that doesn\u2019t identify the participant | SnapSurveys<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/sending-an-email-that-doesnt-identify-the-participant-snap-online\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Anonymisation in Surveys \u2013 Sending an email that doesn\u2019t identify the participant | SnapSurveys\" \/>\n<meta property=\"og:description\" content=\"When distributing anonymous surveys, the survey responses are not linked to a given participant. 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