{"id":3128,"date":"2020-11-03T10:10:20","date_gmt":"2020-11-03T10:10:20","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snapxmp\/?post_type=epkb_post_type_1&#038;p=3128"},"modified":"2022-01-17T16:03:05","modified_gmt":"2022-01-17T16:03:05","slug":"running-reports","status":"publish","type":"epkb_post_type_1","link":"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/running-reports\/","title":{"rendered":"Running the reports"},"content":{"rendered":"\n<p>\n  When you have completed your report there are a number of options\n<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>\n  Check that the instructions in the report complete successfully.\n<\/li><li>\n  Preview the report to test that it appears the way you want.\n<\/li><li>\n  Run the report to print or export the report results.\n<\/li><\/ol>\n\n\n\n<p>\n  All these actions are carried out in the Report Execution dialog.\n<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Report Execution dialog<\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>\n  Click <strong>Reports<\/strong> \n  <img decoding=\"async\" width=\"26\" height=\"26\" class=\"wp-image-3129\" alt=\"ReportsIcon.png\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/reportsicon-png.png\">\n   to display the Reports<strong> <\/strong>window showing a list of reports for the current survey.\n<\/li><li>\n  Select the report you want to run and click <strong>Execute<\/strong> \n  <img decoding=\"async\" width=\"16\" height=\"14\" class=\"wp-image-3130\" alt=\"Run button\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/run-button.png\">\n   to open the <strong>Report execution<\/strong> dialog.\n<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"320\" height=\"203\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/reportexecdlg2-png.png\" alt=\"Run the report\" class=\"wp-image-3131\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/reportexecdlg2-png.png 320w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/reportexecdlg2-png-300x190.png 300w\" sizes=\"(max-width: 320px) 100vw, 320px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><p>  <strong> Range of instructions <\/strong><\/p><\/td><td><p>\n  Leave blank to execute all instructions or enter a valid range. See Entering a range of instructions for examples.\n<\/p><\/td><\/tr><tr><td><p>   <strong>Output To: <\/strong><\/p><\/td><td><p>\n  Select to export the report to a file or printer. \n<\/p><\/td><\/tr><tr><td><p>   <strong>Tailor <\/strong><\/p><\/td><td><p>\n  Open the Report Tailoring dialog to specify more report details. This is also available via the Tailor menu.\n<\/p><\/td><\/tr><tr><td><p>   <strong>Printer  <\/strong><\/p><\/td><td><p>\n  Open the Print Setup dialog to specify your printer or to print to a file such as PDF. This is only available if printer is selected as the output.\n<\/p><\/td><\/tr><tr><td><p>   <strong>Print report item numbers<\/strong> <\/p><\/td><td><p>\n  Check to add the instruction number in available space within your report.  This is useful when testing complex reports.\n<\/p><\/td><\/tr><tr><td><p>   <strong>Type  <\/strong><\/p><\/td><td><p>\n  Specify the file type that you wish to use to export your report. The available file types are Comma Separated File (CSV), Enhanced Metafile (EMF), Excel (CSV), Tab Separated File (TSV), Web Format (HTML), and Windows Bitmap (BMP). This is only available if printer is selected as the output.\n<\/p><\/td><\/tr><tr><td><p>   <strong>Preview <\/strong><\/p><\/td><td><p>\n  Click to preview your report on screen\n<\/p><\/td><\/tr><tr><td><p>  <strong> Filter\/Context <\/strong> <\/p><\/td><td><p>\n  Open the Apply External Filters\/Contexts dialog to test available <a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#32544\" target=\"_self\" rel=\"noopener noreferrer\">contexts<\/a> and <a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#32477\" target=\"_self\" rel=\"noopener noreferrer\">filters<\/a> for Snap Online. Only available if an external filter or context has been defined\n<\/p><\/td><\/tr><tr><td><p>   <strong>Check <\/strong><\/p><\/td><td><p>\n  Check that the instructions in the report will all work, without creating a report\n<\/p><\/td><\/tr><tr><td><p>   <strong>OK<\/strong> <\/p><\/td><td><p>\n  Run the report with the selected options\n<\/p><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Entering a range of instructions<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><p>\n  Range Instruction\n<\/p><\/td><td><p>\n  Effect\n<\/p><\/td><\/tr><tr><td><p>\n  1 to 3\n<\/p><\/td><td><p>\n  Execute instructions 1 then 2 then 3.\n<\/p><\/td><\/tr><tr><td><p>\n  FROM 2\n<\/p><\/td><td><p>\n  Execute instructions starting with instruction 2 through to the end of the report.\n<\/p><\/td><\/tr><tr><td><p>\n  TO 6\n<\/p><\/td><td><p>\n  Execute instructions starting with the first instruction and ending with instruction 6.\n<\/p><\/td><\/tr><tr><td><p>\n  2 for 3\n<\/p><\/td><td><p>\n  Execute 3 instructions starting with instruction 2. This example performs instructions 2 followed by 3 then 4.\n<\/p><\/td><\/tr><tr><td><p>\n  &nbsp;\n<\/p><\/td><td><p>\n  If the field is left blank all instructions will be executed.\n<\/p><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>\n  You can also execute a range of instructions by selecting the instructions you wish to execute in the report, and then clicking the right button on the mouse to display the context menu. Select Execute Selection from the menu. The <strong>Report Execution<\/strong> dialog will be displayed with the selected instructions ready to execute.\n<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Checking a report\t<\/h2>\n\n\n\n<p>\n  In the <strong>Report Execution<\/strong> dialog, click <strong>Check<\/strong> to test the report instructions complete successfully. A message appears once the check has been run.\n<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Previewing a report<\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>\n  In the <strong>Report Execution<\/strong> dialog, enter a range expression in <strong>Range of instructions<\/strong> to preview parts of the report or leave blank to preview the whole report.\n<\/li><li>\n  In the Output <strong>To<\/strong> list, select <strong>Printer<\/strong>.\n<\/li><li>\n  Click <strong>Preview<\/strong> to preview the report on-screen.\n<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-3128-_Toc33623759\"><\/a>Running a report<\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>\n  In the <strong>Report Execution<\/strong> dialog, enter a range expression in <strong>Range of instructions<\/strong> to preview parts of the report or leave blank to preview the whole report.\n<\/li><li>\n  Set the <strong>Output<\/strong> details to print or export a report, depending on your requirements.\n<\/li><li>\n  Click <strong>Check <\/strong>to test that the report instructions complete successfully. A message will appear once the check has been run.\n<\/li><li>\n  Click <strong>Preview<\/strong> to show the report on-screen. Review the report to make sure everything is correct. (The Output must be set to Printer for this option to be available.)\n<\/li><li>\n  Once you have reviewed the report, click <strong>OK<\/strong>. All the required analyses are created and the reports are sent to the printer or a file, as specified in Output.\n<\/li><\/ol>\n\n\n\n<p>\n  If you need to cancel a report after it has started, click <strong>Cancel <\/strong>while the report is running.\n<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Exporting report results to a single report file<\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>\n  In the <strong>Report Execution<\/strong> dialog, specify the range of instructions to be executed or leave blank to execute all instructions for the report.\n<\/li><li>\n  Set the file <strong>Type <\/strong>according to the package that the reports will be used in.\n<\/li><li>\n  Click<strong> OK<\/strong>. The <strong>Export file details<\/strong> dialog opens.\n<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"271\" height=\"300\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/exportfiledlg-png.png\" alt=\"Export file details dialog\" class=\"wp-image-3132\"\/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"4\"><li>\n  Check the file numbering. By default, Snap starts each run at the next available number. Click <strong>OK <\/strong>to export the report data to a single CSV file.\n<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-3128-_Toc33623760\"><\/a>Exporting report analyses to separate files for inserting into documents<\/h2>\n\n\n\n<p>\n  An entire report of tables and charts can be output to separate files that can then be inserted into a presentation software program such as PowerPoint or word processing package such as Word. \n<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>\n  In the <strong>Report Execution<\/strong> dialog, specify the range of instructions to be executed or leave blank to execute all instructions for the report.\n<\/li><li>\n  In the <strong>To: <\/strong>box select Export, then in the <strong>Type<\/strong> box select Enhanced Metafile (EMF).\n<\/li><li>\n  Click <strong>Tailor<\/strong>.\n<\/li><li>\n  In the <strong>Report Tailoring<\/strong> dialog, click <strong>File Details.<\/strong>\n<\/li><li>\n  In the <strong>Export file details<\/strong> dialog set the <strong>File Name <\/strong>to one that includes \u201c??\u201d. For example use the filename \u201cCrocodile Rock Cafe??.emf\u201d to ensure that each table or chart produced is stored in a separate file, starting Crocodile Rock Cafe 01.emf, Crocodile Rock Cafe 02.emf, and so on continuing in the sequence. \n<\/li><li>\n  Click <strong>OK<\/strong> to save the file settings, then click <strong>Keep<\/strong> to save the new tailoring settings.\n<\/li><li>\n  Click <strong>Check <\/strong>to check the report. If there are no errors, a separately numbered file is created for each table or chart.\n<\/li><li>\n  In the presentation software you want to use, such as PowerPoint or Word, insert the picture from the exported files. For example, select \u201cCrocodile Rock Cafe01.emf\u201d and import into your chosen software. \n<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"461\" height=\"508\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports6-png.png\" alt=\"Example of an analysis table in a report\" class=\"wp-image-3133\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports6-png.png 461w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports6-png-272x300.png 272w\" sizes=\"(max-width: 461px) 100vw, 461px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-3128-_Toc33623761\"><\/a>Printing report results <\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>\n  Click <strong>Reports<\/strong> \n  <img loading=\"lazy\" decoding=\"async\" width=\"26\" height=\"26\" class=\"wp-image-3134\" alt=\"ReportsIcon.png\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/reportsicon-png-1.png\">\n   to display the Reports<strong> <\/strong>window showing a list of reports for the current survey.\n<\/li><li>\n  Select the report you want to run and click <strong>Execute<\/strong> \n  <img loading=\"lazy\" decoding=\"async\" width=\"16\" height=\"14\" class=\"wp-image-3135\" alt=\"Run button\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/run-button-1.png\">\n   to open the <strong>Report execution<\/strong> dialog.\n<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"320\" height=\"203\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports1-png.png\" alt=\"Run the report\" class=\"wp-image-3136\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports1-png.png 320w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports1-png-300x190.png 300w\" sizes=\"(max-width: 320px) 100vw, 320px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\"><li>\n  In the <strong>To: <\/strong>box select Printer. \n<\/li><li>\n  Click Tailor, then in the <strong>Report Tailoring<\/strong> dialog, click <strong>Page Details<\/strong>.\n<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"442\" height=\"190\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports7-png.png\" alt=\"Set the printer or print to file\" class=\"wp-image-3137\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports7-png.png 442w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2020\/11\/introreports7-png-300x129.png 300w\" sizes=\"(max-width: 442px) 100vw, 442px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\" start=\"5\"><li>\n  In the <strong>Page Setup<\/strong> dialog, click <strong>Printer Setup<\/strong> to change printer settings such as type of printer and page orientation (portrait or landscape). The Printer Setup dialog depends on the currently installed printer. You can select a PDF printer driver which will create the report to a PDF file.\n<\/li><li>\n  Click Margins to change the distances between the edge of the page, the drawn border and the analyses.\n<\/li><li>\n  Click <strong>Header\/Footer<\/strong> to specify the contents of your headers and footers.\n<\/li><li>\n  Click <strong>OK<\/strong> to save your page settings and return to the <strong>Report Tailoring<\/strong> dialog.\n<\/li><li>\n  Click <strong>Keep <\/strong>to use these settings for all subsequent reports. Click<strong> Use <\/strong>to only use these settings for this report.\n<\/li><li>\n  Click<strong> OK<\/strong> to print the report.\n<\/li><\/ol>\n","protected":false},"excerpt":{"rendered":"<p>When you have completed your report there are a number of options Check that the instructions in the report complete successfully. Preview the report to test that it appears the way you want. Run the report to print or export the report results. All these actions are carried out in the Report Execution dialog. Report [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"epkb_post_type_1_category":[50],"epkb_post_type_1_tag":[],"class_list":["post-3128","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-smart-reporting"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Running the reports | SnapSurveys<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/running-reports\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Running the reports | SnapSurveys\" \/>\n<meta property=\"og:description\" content=\"When you have completed your report there are a number of options Check that the instructions in the report complete successfully. 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