{"id":12210,"date":"2024-07-24T14:18:04","date_gmt":"2024-07-24T13:18:04","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snapxmp\/?post_type=epkb_post_type_1&#038;p=12210"},"modified":"2024-07-24T16:03:32","modified_gmt":"2024-07-24T15:03:32","slug":"exporting-the-response-data","status":"publish","type":"epkb_post_type_1","link":"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/exporting-the-response-data\/","title":{"rendered":"Downloading online response data"},"content":{"rendered":"\n<p>You can export the response data for a survey in a number of file formats. A filter option is available to download a smaller group of response data, which allows you to split the download across a number of export files.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Responses menu<\/h2>\n\n\n\n<p>\n  You can find the Responses menu by following these instructions:\n<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>   In Snap XMP Online, click on the survey in Your Work to select it. <\/li>\n\n\n\n<li>\n  In the Summary tab, click the Collect link.\n<\/li>\n\n\n\n<li>   Select the Responses menu. This displays the default Responses page where you have the option to export all response data, and to delete all data. <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"739\" height=\"453\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/07\/ExportAllData1.png\" alt=\"\" class=\"wp-image-12219\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/07\/ExportAllData1.png 739w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/07\/ExportAllData1-300x184.png 300w\" sizes=\"(max-width: 739px) 100vw, 739px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Entering the format and filter<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>In <strong>Format<\/strong>, select the format of the exported data. You can download the survey response data in the formats: \n<ul class=\"wp-block-list\">\n<li><strong>Excel &#8211; csv<\/strong> is a version of the comma separated format that is easily recognised by Excel files.<\/li>\n\n\n\n<li><strong>CSV <\/strong>is a comma separated format where the text fields are surrounded by quote characters.&nbsp;<\/li>\n\n\n\n<li><strong>TSV<\/strong> is a tab separated format.<\/li>\n\n\n\n<li><strong>Excel &#8211; xlsx<\/strong> is an Excel spreadsheet format.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>In <strong>Filter<\/strong>, enter a <a href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/filter-expressions\/\" target=\"_blank\" rel=\"noreferrer noopener\">filter expression<\/a> to return a subset of the response data that matches the filter. For example, Q1=(1,2) or Q2=&#8221;name&#8221;.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Choosing the export file options<\/h2>\n\n\n\n<p>There are a number of export options available.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>Options<\/strong><\/td><td>&nbsp;<strong>Description<\/strong><\/td><\/tr><tr><td><strong>Include question label<\/strong><\/td><td>Select this option to export an additional row of variable labels under the initial variable names row in the spreadsheet.<\/td><\/tr><tr><td><strong>Expand multiple response questions<\/strong><\/td><td>Select this option to export&nbsp;multiple response&nbsp;variables with one column per answer rather than one column per question.<\/td><\/tr><tr><td><strong>Use code labels<\/strong><\/td><td>Check to substitute code labels for numbers in the data.<\/td><\/tr><tr><td><strong>Use 0 for No Replies<\/strong><\/td><td>Substitute 0 as the response for questions where there is no response.<\/td><\/tr><tr><td><strong><strong>Include derived variables<\/strong><\/strong><\/td><td>Select this option to include derived variables in the exported data. Clear this option if you do not want to export the derived variables.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Exporting the selected response data<\/h2>\n\n\n\n<ul class=\"wp-block-list\" start=\"5\">\n<li>  Click the <strong>Export data<\/strong> button. <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"739\" height=\"297\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/07\/ExportAllData2.png\" alt=\"\" class=\"wp-image-12220\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/07\/ExportAllData2.png 739w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/07\/ExportAllData2-300x121.png 300w\" sizes=\"(max-width: 739px) 100vw, 739px\" \/><\/figure>\n\n\n\n<p>When the data export is successful, you will see a confirmation message. The export saves the exported data file to the default downloads folder set for the device. The file name consists of the survey name followed by \u201c &#8211; responses\u201d and the file extension chosen for the export. For example, \u201cmy survey \u2013 responses.csv\u201d. <\/p>\n","protected":false},"excerpt":{"rendered":"<p>You can export the response data for a survey in a number of file formats. A filter option is available to download a smaller group of response data, which allows you to split the download across a number of export files. Responses menu You can find the Responses menu by following these instructions: Entering the [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"epkb_post_type_1_category":[29],"epkb_post_type_1_tag":[228,256,257],"class_list":["post-12210","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-collect-your-survey-responses","epkb_post_type_1_tag-export","epkb_post_type_1_tag-export-all-data","epkb_post_type_1_tag-export-data"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Downloading online response data | SnapSurveys<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/exporting-the-response-data\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Downloading online response data | SnapSurveys\" \/>\n<meta property=\"og:description\" content=\"You can export the response data for a survey in a number of file formats. 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